Introduction to Microsoft Office Word 2016

MS Word 2016 is a word processing application that allows you to create a variety of documents, including letters, resumes and more. In this article, we have tried to cover the most important features, such as the Ribbon, Quick Access Toolbar and Backstage view.  Word 2016 is similar to Word 2013 and Word 2010. Word 2016 should be familiar if you have used Word 2013 and Word 2010.

Word Interface:  When you open Word for the first time, the “Start Screen” will appear. You will be able to create a new document, choose a Template, and access your recently edited documents. Locate and select the “Blank Document” from the “Start screen” to access the word interface. Click the buttons in the interactive to learn more about the Word interface. Like the recent versions, Word 2016 continues to use features like the “Ribbon” and the “Quick Access Toolbar”—where you will find commands to perform common tasks in Word—as well as “Backstage view”. Word uses a “tabbed Ribbon system” instead of traditional menus. The “Ribbon” contains multiple tabs, which could be found at the top of the word window. Each and every Tab contains several “groups of related commands”. Example, the Font group on the Home tab contains commands for formatting text in your document. Some groups also have a “small arrow” in the bottom-right corner that you can click for even more options.

Showing and hiding the Ribbon: You can hide the Ribbon, if you think that it takes too much of screen space. To do this, click the “Ribbon Display Options” arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu:

  1. Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To show the Ribbon, simply click a tab.
  2. Show Tabs: This option hides all command groups when they are not in use, but tab will remain visible. To show the Ribbon, simply click a Tab.
  3. Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time.

Tell me feature:  If you are having trouble finding command you want, the “Tell Me” feature can help. It works just like a regular search bar: Type what you’re looking for, and a list of options will appear. You can use the command directly from the menu without having to find it from the Ribbon.

Quick Access Toolbar: The Quick Access Toolbar lets you access common commands no matter which tab are selected. By Default, it shows the Save, Undo and Redo commands, but you can add other commands depending on your needs. To add commands to the Quick Access Toolbar:

  1. Click the “drop-down arrow” to the right of the “Quick Access Toolbar”. Select the command you want to add from the menu.
  2. The command will be added to the “Quick Access Toolbar”.

 

Ruler:

The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the “Ruler” to create more screen space. To show or hide the “Ruler”:

  1. Click the “View” tab. Click the checkbox next to “Ruler” to show or hide the Ruler.

Backstage view:

Backstage view gives you various options for saving, opening a file, printing and sharing your document. To access backstage view:

  1. Click the “File” tab on the “Ribbon”.

Watch the video below from PCMag for a run down of the new features in Microsoft Office Word 2016:

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